Charter Bus Prices in Charlotte
Pricing for a bus rental in Charlotte depends on several factors, including the type of bus, number of passengers, length of trip, and time of year. You can use our online tool to get an instant quote in under 30-seconds, or call our team anytime at 980-580-4870. We're available 24/7/365!
Here's a quick overview of what you can expect to pay:
- 18-passenger minibus: $300–$650 per day
- 20-passenger minibus: $350–$700 per day
- 25-passenger minibus: $400–$800 per day
- 56-passenger charter bus: $550–$1,200 per day
These are just estimates—rates can vary based on your specific itinerary. For example, a short shuttle from Uptown to South End will cost less than a full-day trip to Raleigh or Asheville. The best way to get an accurate price is to contact us with your trip details. We'll give you a personalized quote in minutes and help you find the perfect bus for your group and budget.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Charlotte?
Charter bus rentals in Charlotte typically cost between $1,000 and $7,000+ for multi-day trips depending on the size of vehicle and length of your itinerary. You’ll usually be charged either by the hour (for local trips) or by the day (for longer trips), plus additional expenses like tolls, parking fees, and hotel rooms for the driver if needed. Minibuses are less expensive than full-size coaches, but exact pricing depends on your exact schedule and mileage. To get an accurate price, call our reservations team anytime at 980-580-4870 with your trip details and we’ll give you an instant quote!
Once you get your quote, it’s easy to lock in your reservation with a small upfront payment. We have vehicles available across all of North Carolina including Charlotte, Raleigh, Durham, Fayetteville, Wilmington, Greensboro, Winston-Salem, and more!
What Factors Influence Charter Bus Prices in Charlotte?
Several key factors will influence the final cost of your Charlotte bus rental:
- When You’re Traveling: Peak season for charter bus rentals in Charlotte runs from April through June, when schools host field trips and proms and engaged couples host springtime weddings. If you can, schedule your trip in the offseason to save money on your bus.
- Where You’re Going: Your charter bus quote will be based on how far your bus has to travel between stops. Long-distance trips will naturally cost more than quick trips across town.
- How Long You’ll Be Gone: Multi-day trips require lodging and meals for your driver, which means a higher overall trip cost. You’ll need to book and pay for a private hotel room for your driver each night of your trip.
- The Type of Bus You Book: Full-size charter buses cost more than smaller minibuses because they can carry more passengers and come equipped with onboard restrooms, undercarriage storage bays, and other premium amenities.
- Additional Expenses: You may need to pay for tolls, parking permits, or event-specific fees depending on your itinerary. These costs are typically not included in your initial quote.
Sample Trip Pricing Examples
To help you budget for your next trip, here are some real-world examples of recent Charlotte charter bus rentals we've booked:
- A local church group rented a 25-passenger minibus for a weekend retreat to Lake Norman. Total cost: $2,800 ($1,400 per day).
- A corporate client booked a 56-passenger charter bus for a two-day conference shuttle between Uptown hotels and the Charlotte Convention Center. Total cost: $4,500 ($2,250 per day).
- A high school hired a 20-passenger minibus for a one-day field trip to the NASCAR Hall of Fame. Total cost: $1,200.
- An out-of-town sports team reserved a 56-passenger charter bus for a three-day tournament at the Sportsplex at Matthews. Total cost: $6,600 ($2,200 per day), plus hotel room for driver.
Keep in mind that prices can fluctuate based on demand, especially during busy times like spring break, major conventions, or big sporting events. Always book early to get the best rates and availability.
Example #1
Wedding planners and couples love having a dedicated shuttle service for their big day—it keeps guests moving between venues without anyone worrying about traffic or parking. If you’re hosting your ceremony at St. Peter Catholic Church and your reception at The Terrace at Cedar Hill, a charter bus rental in Uptown Charlotte will ensure every guest arrives right on time.
For example, we helped a couple book a 25-passenger minibus to run a continuous loop between their hotel block and their reception venue. Their rental lasted 5 hours and cost $1,900. Split between 25 guests, each person paid $76 for reliable wedding transportation.
Example #2
Whether you’re coordinating a large-scale conference at the Charlotte Convention Center or an off-site meeting with your local business, you can ease all attendees’ transportation with a Charlotte bus rental service! That way, no one has to stress over rush hour traffic, navigating Uptown, or finding a parking spot near their venue—a private shuttle can handle it all.
One of our recent corporate clients needed a 56-passenger charter bus to pick up their VIP investors from Charlotte Douglas International Airport and transfer them to their headquarters in South End. The bus was on the road for 2 hours and the final price was $1,100. With 40 employees aboard the bus, each seat cost $28.
Example #3
Field trips should be fun—not stressful! Book a field trip charter bus rental in Charlotte, and your students and chaperones can enjoy comforts like a DVD player with TV screens, fast WiFi, and a clean restroom while on the way to Discovery Place, the NASCAR Hall of Fame, or Carowinds.
Recently, a local high school booked a 56-passenger charter bus to take their senior class to the Levine Museum of the New South. The bus was on the road for 3 hours, and the total cost came out to $1,400. With 50 students and teachers aboard the bus, each seat cost $28.
Example #4
Game days should be fun—not stressful! Whether you’re rallying your Panthers fan group or gearing up your Hornets players, a game day bus rental can keep your entire group together and on time for the win. No need to worry about cramming into multiple personal vehicles or finding a tailgating spot large enough for everyone—a single motorcoach can be your ticket to a hassle-free game day at Bank of America Stadium or Spectrum Center.
One of our recent clients was a youth soccer coach who booked a 20-passenger minibus to take his team to an away game in Raleigh. The bus was on the road for 6 hours round-trip, and the total cost came out to $2,400. With 18 players and coaches aboard the bus, each seat cost $133.
Example #5
We arranged a 3-day trip from Charlotte to Washington, DC, for a college tour group visiting several universities. They required a 56-passenger charter bus with luggage storage and onboard restrooms. The total package rate for the three-day trip was $6,800, which included all mileage, driver hotel accommodations, and tolls. With 45 students and chaperones on board, the per-person cost was approximately $151. This example shows how multi-day, long-distance trips are priced as a package deal, and breaking down the cost per passenger makes charter bus travel an affordable option for large groups traveling out of state.
Example #6
A local church organized a weekend retreat to a conference center in the Blue Ridge Mountains and needed group transportation for 40 attendees plus luggage. They booked a 56-passenger charter bus for a two-day trip with a package rate of $4,500. This rate included all mileage, driver hotel accommodations, and fuel. With 40 passengers, the cost per person was $113 for the entire weekend. This example demonstrates how package rates for overnight trips provide clear, upfront pricing that covers all major expenses, making it easy for organizations to budget for out-of-town events.
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